End-User License Agreement

1. Licence

Subject to these terms and your subscription, Kitchen Cost Pro grants you a limited, non-exclusive, non-transferable, revocable licence to access and use the Kitchen Cost Pro web application, mobile application, and related services (the “Software”) for your organisation’s internal business operations. The Software is licensed, not sold. KCP and its licensors keep all rights not expressly granted.

2. Restrictions

You may not, and may not allow anyone else to:

• copy, modify, translate, or create derivative works of the Software, except as the Software allows;
• reverse engineer, decompile, or attempt to extract the source code of the Software, except where law permits despite this restriction;
• sell, rent, lease, sublicense, or provide the Software to anyone outside your organisation;
• use the Software to break the law, to infringe anyone’s rights, or to interfere with or overload the service or its security; or
• share account credentials, or use another person’s account without authority.

3. Accounts and your data

You are responsible for activity under your workspace, for keeping credentials secure, and for the accuracy and lawfulness of the information you enter. You keep ownership of your business data. You give KCP the permission needed to host, process, and display it to provide the Software and the integrations you choose, as described in the Privacy Policy.

4. Connected third-party services

The Software can connect to services such as Square, Xero, QuickBooks Online (a service of Intuit Inc.), Gmail, and Google Drive when you authorise it. Those services are operated by their own providers under their own terms and privacy statements, which you must accept separately. You must have the right to connect the accounts you link. KCP is not responsible for the availability, changes, or errors of third-party services. You can disconnect an integration at any time from the Integrations page.

Entries that KCP posts to an accounting service are produced from the data in your workspace. You remain responsible for reviewing them, and for your accounting, tax, and filing decisions. KCP does not provide accounting, tax, or legal advice.

Journal entries, bills, and vendor credits that KCP posts to QuickBooks Online do not replace your sales-tax records and are not a sales-tax filing. KCP never sends QuickBooks Online data to its artificial intelligence features, and you can revoke KCP's access at any time from the Integrations page or your Intuit account. QuickBooks and Intuit are trademarks of Intuit Inc., which is not affiliated with KCP.

4A. AI features

Some features of the Software, such as the KCP Assistant and invoice and photo extraction, use third-party artificial intelligence services (Groq-hosted Llama models and Google Gemini) to process the text and images you submit. AI output can be incomplete or wrong. You must review it before relying on it, and you remain responsible for decisions based on it. Do not submit information to these features that you are not entitled to share.

5. Subscription and updates

Access to the Software is provided under the plan and fees in your subscription, and is subject to the Terms of Service. KCP may update the Software, including adding, changing, or removing features, with reasonable notice where a change materially reduces functionality you rely on.

6. Disclaimer of warranties

To the fullest extent permitted by law, the Software is provided “as is” and “as available”, without warranties of any kind, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. KCP does not warrant that the Software will be uninterrupted or error-free, or that costings, stock figures, or synced accounting entries will be complete or suitable for any particular reporting or compliance purpose without your review.

7. Limitation of liability

To the fullest extent permitted by law, KCP is not liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenue, or data, arising from your use of the Software. KCP’s total liability for any claim relating to the Software is limited to the fees you paid for the Software in the twelve months before the claim arose. Nothing in this agreement limits liability that cannot be limited by law.

8. Termination

You may stop using the Software at any time. KCP may suspend or end your licence if you materially breach this agreement or your subscription ends or is unpaid beyond any grace period. When your licence ends you must stop using the Software, and the provisions that by their nature should survive will survive. How your data can be exported or deleted afterwards is described in the Terms of Service and Privacy Policy.

9. General

This agreement is governed by the law specified in your order form or subscription agreement. If a provision is found unenforceable, the rest remains in effect. This agreement, together with the Terms of Service and Privacy Policy, is the entire agreement about your licence to the Software.

10. Contact

Questions about this agreement can be sent to info@kitchencostpro.com.